It’s another Monday morning and everyone deserves a great start.
In this new week, most business people would be seeking to go further with their monthly plans by executing new strategies. Before we start taking chances, let’s look at our Weekly Planning together.
It’s far too late to start planning your week from today. I know a partner company that holds management meetings on Saturdays with Top-level Executives, then on Mondays, every department is given an opportunity to announce their plans for the week.
That’s a great start!
In a nutshell, this means that your plan for Mondays should be done in at least a day before so you don’t fall forward when you find bumps ahead.
You can’t avoid challenges so you must plan to face them.
Here are a few subjects that should be contained in your plans:
Objectives: Every week, each of your projects should have objectives. Basically, this consists of the reason why you are working on it in the first place. If you don’t have reasons, you’re not ready for it.
Strategies: You might be starting new projects or working on old ones. In whichever case, it’s important to take chances. To be safer, you should define strategies for planned and unplanned scenarios. This is where you should define a template for taking the best approach to situations before, when and after they arise.
Learn to develop links between each approach. This would help you change plans where necessary.
Approach: These are the components of your strategy. Without these planned already, you would get confused when something gets out of hand. Don’t let it get to that! Here are some methods you can use to define your approach:
- Try, React, Except – This is an approach that requires you to take action and wait for results before taking the next action. This would be useful if you are trying new ideas. e.g. We would host the PHP pages on GoDaddy Shared Hosting. If it works well, we might consider leasing their Dedicated Server. Otherwise, we would keep our Arvixe Shared Hosting even with the challenges we have, except we can find an alternative to GoDaddy real quick.
- If, Then, Else – This is an approach that does not require you to take action but rather to wait on a third party before taking action. This approach is most recommended for change management. e.g. Whenever we need website graphics, we would give the contract to a graphic designer. If he does the job nicely, we’ll give him a chance on other projects. Otherwise, we would work towards hiring a staff for this role.
- For, Next – This is an approach that requires you to delegate responsibilities each time a certain type of situation occurs. For instance, it should be mentioned in your plan, what you should start doing each time something goes wrong. e.g. Whenever there is a downtime, the Support Agent should send an email to the Webmaster.
- Do, While – This is an approach that requires a responsible party to carry on tasks only when a specific situation occurs. The actions mentioned here are specific to one situation e.g. When applying for a casual leave, delegate all your tasks to a responsible person, then get an approval from your supervisor.
Timelines: Plan for the time taken on every action. If you are not sure when to do it, give it a time span. For instance, you can define 3 – 5 minutes for logging errors and then 1 minute for sending a report. You would find that your reporting time can be reduced by 80% if you gradually prepared it. To find out how long it takes to complete a task, time yourself.
Knowing how much time you need to complete a task tells you when to do it.
Milestones: This week might not be sufficient for you to complete everything required to start a new project or finish an old one. However, you can set markers on your timeline that are indicative of progress. e.g. when the website is ready for demo
Goals: Your goals are ultimately what you intend to achieve at the end of projects or courses. However, these goals can better be divided into weeks. If you haven’t developed the culture, learn to set goals for every week.
The ultimate goal becomes more visible when navigating iterim goals
I believe we are all ready for the week. However, if you’re not, please start getting ready. You wouldn’t feel the side effects too badly by weekend if you’ve started planning already.
Have a great week ahead!